Caterer Bids

Revised Caterer Bid Timeline

Bid Notice Tuesday, August 1, 2017  
Mandatory Bidders Conference  Wednesday August 23, 2017 1:30pm
Bid Due Date Monday, September 18, 2017   4:00pm
Bid Opening September 19, 2017 10:00am   
Award Decisions Announced November 20, 2017  
Food Preparer Agreements Completed    December 2017  
First Day of Service January 1, 2018   
Last Day of Service December 31, 2018  



The Western Reserve Area Agency on Aging (WRAAA) will be ac­cepting sealed bids for catered meals.  Complete instructions and bid specifications are listed below.   One (1) complete Bid Packet with original signatures plus one copy of the bid packet  must be received by WRAAA at 925 Euclid Avenue, Suite 600, Cleveland, Ohio 44115: by 4:00 p.m. on Monday September 18, 2017.  Faxed or emailed bids will be rejected.  It is the responsibility of an Applicant to obtain from WRAAA a receipt to verify delivery of the Applicant's bid packet.

If you have questions about the bid application process, please email all questions to A MANDATORY BIDDERS CONFERENCE WILL BE HELD ON Wednesday August 23, 2017 AT 1:30 PM. at the WRAAA, 925 EUCLID AVENUE, SUITE, 550, Cleveland, OH  44115 in the TOWNSEND ROOM. 

Each bid in excess of $10,000.00 must be accompanied by a “Bid Bond' executed by a Surety Company authorized to do business in the State of Ohio, “Certified Check," “Cashier's Check" or 'Money Order” drawn on a sol­vent bank or Savings and Loan Association, payable to WRAAA in a sum equal to five percent (5%) of the amount bid, condi­tioned that if such bid is accepted, the bidder shall execute a contract in conformity to the bid specifications. If the bid bond is paid with a bank check, WRAAA will reissue those funds within 30 business days.

Bids will be reviewed for completeness and compliance with required formats. WRAAA will re­ject the following bids:

  1. The bid is not received by the stated due date and time and the application was erroneously accepted by the WRAAA.
  2. The application is missing any required document listed on the document checklist.
  3. The application is missing any required signature.
  4. The application is emailed or faxed.
  5. The application contains altered application forms and/or formats.
  6. The application responses are hand written and/or not in a legible font style or size.

It is not the responsibility of WRAAA, upon receipt of a bid application, to notify an applicant if they have not met any of the above listed application deadline requirements for completeness and/or compliance with required formats, even if the bid applica­tion is submitted before the stated deadline.

Bid Specifications

NOTE: You may need Adobe Reader, Microsoft Excel, and Microsoft Word to access saved files.

2018_2019_ WRAAA_OOANP_Bid_ Specifications.pdf
Governor_ Executive_Order.pdf